Document Retention and Secure Storage policy

Date Created: September 2020
Last Reviewed: December 2024
Next Review: December 2025

1. Introduction

This policy outlines the commitment of the London School of Business & Education Ltd (LSBE), a company registered in England & Wales (Company Number: 12838732), to the secure retention and storage of documents. LSBE is dedicated to ensuring compliance with data protection laws and maintaining the confidentiality and integrity of all personal data collected, held, and processed.

2. Data Retention

2.1 Retention Period

LSBE ensures that personal data is not kept longer than necessary for its original purpose.

2.2 Disposal of Data

When personal data is no longer required, LSBE takes all reasonable steps to securely erase or dispose of it promptly.

2.3 Retention Policy

For detailed information on retention periods for specific data types, refer to LSBE’s Data Retention Policy.

3. Secure Processing

LSBE takes appropriate technical and organizational measures to protect personal data against:

Unauthorized or unlawful processing.
Accidental loss, destruction, or damage.

Measures include:

Encrypted storage and transmission.
Secure access controls.
Regular system audits and updates.

4. Accountability and Record Keeping

4.1 Data Protection Officer (DPO)

LSBE’s Data Protection Officer is:
Dr. Anne Walder
Email: anne@londonsbe.com

The DPO oversees the implementation and compliance of this policy, as well as adherence to GDPR and other applicable regulations.

4.2 Record-Keeping

LSBE maintains written internal records of personal data management, including:

Data Collection: Details of all personal data collected and the purposes for which it is processed.
Data Categories: Categories of data collected and the corresponding data subjects.
Data Transfers: Details of any personal data transfers to non-EEA countries, including safeguards in place.
Retention Periods: Duration for which personal data is retained, as outlined in LSBE’s Data Retention Policy.
Security Measures: Descriptions of technical and organizational measures for securing personal data.

This policy, along with related materials, is available to staff and students on Moodle.

For questions or further information, contact:

For further details or to submit an appeal/complaint, contact:

London School of Business & Education Ltd
Kemp House, 152-160 City Road, London EC1V 2NX, United Kingdom
Email: admin@londonsbe.com

End of Policy